Service
RFQ and quotation system development
If quoting runs your sales, quoting speed and follow-up win you work. We build RFQ and quotation systems that capture enquiries in a structured way, produce professional quotes in minutes and never let a live quote go quiet.
Updated July 2026
Problems this solves
01
Quotes are built by hand in Word and Excel, each one slightly different.
02
Enquiries arrive by phone, email and WhatsApp — and some just vanish.
03
Nobody knows which quotes are still open or worth chasing.
04
Pricing errors creep in because line items are retyped.
05
Follow-up depends on someone remembering.
Relevant proof
Structured quoting from intake through PDF and status tracking.
Project
Damtech website redesign and SEO growth
Live RFQ intake with admin quotation, line items, PDF generation and status handling.
Illustrative workflow demo
Illustrative workflow — Industrial Engine
Interactive sample of an RFQ-to-quote loop with labelled demo data.
Illustrative workflow
From enquiry to tracked quotation
A typical RFQ-to-quote loop for quote-driven businesses. Stages are illustrative — your modules and statuses are agreed in discovery.
Customer submits RFQ
Website form or admin capture with structured fields.
Admin reviews
Assign owner, check completeness, flag missing specs.
Items and costs added
Line items, rates, margins and VAT handled in one builder.
Quote generated
Numbered, versioned quotation ready to send.
PDF / email sent
Branded PDF and email delivery with a clear record.
Customer responds
Accept, decline or request changes — status updates.
Status tracked
Open pipeline visible; follow-up reminders on live quotes.
What's included
01
Structured RFQ intake from your website, email or manual capture
02
Quote builder with your line items, price lists, margins and VAT handling
03
Branded PDF quotes generated in minutes, numbered and versioned
04
Status pipeline: draft, sent, viewed, accepted, declined, expired
05
Automatic follow-up reminders on open quotes
06
Quote history per customer with repeat-quote shortcuts
07
Reporting: win rates, response times, value in pipeline
08
Integration with your catalogue website where one exists
What's not included
Clear exclusions protect your budget and our working relationship — anything below can be scoped separately when you need it:
01
Full accounting/invoicing replacement (we integrate or hand off cleanly)
02
Automatic pricing of unstructured, engineering-judgement quotes — the system speeds humans up, it does not replace estimation
Pricing and packages
This service is available as Custom web system, with indicative ranges published openly on our pricing page. Every project gets a fixed, itemised quote after one scoping conversation.
Frequently asked questions
We quote complex custom work — can a system really help?
Yes, because most of the delay is not the engineering judgement, it is the admin around it: finding the enquiry, retyping details, formatting the document, remembering to follow up. The system removes that layer and leaves the judgement to your estimator.
Can it start from our website’s quote requests?
That is the ideal setup: your website’s RFQ forms feed straight into the intake queue with structured detail, so the first phone call already has context. If we built your catalogue site, products arrive on the RFQ pre-filled.
Related pages
Talk it through with the person who would build it
Tell us what you need and get a straight answer — clear scope, indicative pricing and a fixed quote after one scoping conversation.