Service
RFQ and quotation system development
If quoting runs your sales, quoting speed and follow-up win you work. We build RFQ and quotation systems that capture enquiries in a structured way, produce professional quotes in minutes and never let a live quote go quiet.
Updated July 2026
Problems this solves
- Quotes are built by hand in Word and Excel, each one slightly different.
- Enquiries arrive by phone, email and WhatsApp — and some just vanish.
- Nobody knows which quotes are still open or worth chasing.
- Pricing errors creep in because line items are retyped.
- Follow-up depends on someone remembering.
What's included
- Structured RFQ intake from your website, email or manual capture
- Quote builder with your line items, price lists, margins and VAT handling
- Branded PDF quotes generated in minutes, numbered and versioned
- Status pipeline: draft, sent, viewed, accepted, declined, expired
- Automatic follow-up reminders on open quotes
- Quote history per customer with repeat-quote shortcuts
- Reporting: win rates, response times, value in pipeline
- Integration with your catalogue website where one exists
What's not included
Clear exclusions protect your budget and our working relationship — anything below can be scoped separately when you need it:
- Full accounting/invoicing replacement (we integrate or hand off cleanly)
- Automatic pricing of unstructured, engineering-judgement quotes — the system speeds humans up, it does not replace estimation
Pricing and packages
This service is available as Custom web system, with indicative ranges published openly on our pricing page. Every project gets a fixed, itemised quote after one scoping conversation.
Frequently asked questions
We quote complex custom work — can a system really help?
Yes, because most of the delay is not the engineering judgement, it is the admin around it: finding the enquiry, retyping details, formatting the document, remembering to follow up. The system removes that layer and leaves the judgement to your estimator.
Can it start from our website’s quote requests?
That is the ideal setup: your website’s RFQ forms feed straight into the intake queue with structured detail, so the first phone call already has context. If we built your catalogue site, products arrive on the RFQ pre-filled.
Related pages
Talk it through with the person who would build it
Tell us what you need and get a straight answer — clear scope, indicative pricing and a fixed quote after one scoping conversation.